Your tools don't talk to each other, so someone re-keys the same information three times a day. We wire them together with n8n automations you own outright. No per-task pricing, no logic locked inside a vendor's black box.
Most teams don't lose their week to hard problems. They lose it to the seams: copying a lead from the inbox into the CRM, re-keying an invoice, chasing a status nobody updated, exporting a report so someone can paste it into a deck. Individually trivial, collectively a full-time job.
The obvious fix, Zapier or Make, prices per task, so an automation that succeeds gets more expensive every month, and the logic lives somewhere you cannot inspect or move. That trade is fine at small volumes and painful at scale.
n8n changes the economics. It can run on your own infrastructure for a flat cost, the logic is visual and readable by non-engineers, and the workflow definition is JSON that lives in your repository. You end up owning an asset instead of renting a dependency.
We write down the current flow step by step and mark which steps deserve to survive. A meaningful share of what teams ask us to automate turns out to be work that should simply stop. That finding alone often pays for the engagement.
Every flow ships with error branches, retries, and dead-letter handling. Each one has a documented failure mode and a named owner, because an automation nobody is responsible for is a future outage.
Classification, extraction, drafting, and summarising get handled by Claude as ordinary nodes in the flow. Everything deterministic stays deterministic. Putting a language model in charge of arithmetic is a way to create interesting bugs.
Self-hosted on your servers, or n8n Cloud if you would rather not run infrastructure. Either way the workflow JSON is exported into your Git repository at handover, so you are never locked in.
One page per workflow: what it does, what it touches, how to pause it, who to call. Written for the person who will be on the receiving end at 5pm on a Friday, not for an engineer.
n8n has several hundred integrations and a generic HTTP node for anything it lacks. These are simply the ones that come up most.
Listed explicitly so there is no argument later about what was in scope.
We would rather lose the enquiry than take on work we are the wrong people for.
Larger engagements vary enough that a headline number would mislead, so those are quoted after a free call. We always tell you what drives the number.
Proving the approach on one painful process before committing.
Quoted
Priced on the complexity of the workflow
2 weeks
Automating a whole function: sales ops, onboarding, finance admin.
Quoted
Priced on the number of workflows and integrations
4-8 weeks
Teams who want the flows watched and extended, not just delivered.
Quoted
Monthly, priced on how many workflows we watch
Rolling monthly
Cost and ownership. Zapier and Make charge per task, so a workflow that succeeds costs you more every month, and the logic sits inside their platform. n8n can be self-hosted on your own server for a flat cost, and the workflow definition is JSON you keep in your own repository. If you would rather not run infrastructure, n8n Cloud is a fine choice too. The workflows are portable either way, which is the real point.
Every workflow we ship has an error branch that posts to a channel you choose and stores the failed payload somewhere it can be re-run. The runbook tells your team how to pause the flow and retry the failure. On the Automation Care plan, we triage it before you notice.
No, but you do need an owner: someone who understands the business process and can approve changes to it. We hand over to that person. n8n's editor is visual, so an operations lead can read and adjust a flow without writing code.
Yes, as ordinary steps within a flow. Common uses are classifying inbound email, extracting structured fields from invoices or PDFs, drafting replies for a human to approve, and summarising long threads. We deliberately keep deterministic logic deterministic. You do not want a language model deciding whether an invoice total is correct.
Thirty minutes, no pitch. We will tell you what we would do, what it would take, and whether you need us at all.
